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1.)
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Open Microsoft Word.
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2.)
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Click on the Tools in the main menu at top left.
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3.)
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Select Letters and Mailings, and then Mail Merge Wizard.
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4.)
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Select the Labels button under Select document type.
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5.)
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Click on the Next: Starting document link at the bottom of the
Mail Merge helper below Step 1 of 6.
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6.)
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Click on the Label options. link under Change document layout
and select the appropriate label from the Label Options window,
then click OK.
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7.)
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Click on the Next: Select recipients link at the bottom of the
Mail Merge helper below Step 2 of 6.
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8.)
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Click on the Browse. link under Use an existing list.
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9.)
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The Select Data Source window will appear. Click on the Look
in: dropdown menu and select the location of your list data file.
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10.)
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Once you have located your list data file, highlight this file and click on the
Open button in the Select Data Source window.
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11.)
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The Mail Merge Recipients window will appear with a preview of
your list.
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12.)
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Click the OK button on the Mail Merge Recipients
window.
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13.)
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Click on the Next: Arrange your labels link at the bottom of the
Mail Merge helper below Step 3 of 6.
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14.)
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Make sure that the cursor is in the text area of the first label on the sheet and
click on the More items. link under Arrange your labels.
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15.)
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The Insert Merge Field window will appear. Ensure that the button
next to Database Fields is selected.
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16.)
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Select the appropriate data elements from the Insert Merge Field
window, such as Company_Name, and then click on the Insert button
then click the Close button.
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17.)
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Insert the appropriate spacing and punctuation after inserting each data element
(e.g. Company Name, Address, City, State, Zip).
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18.)
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Repeat this process until all of the address information is correctly laid out on
your label (e.g. click on the More items. link under Arrange
your labels, select the appropriate data elements from the Insert Merge
Field window, [such as Company_Name,] click on the Insert
button and then click the Close button).
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19.)
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Click on Update all labels under the Replicate labels
section.
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20.)
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Click on the Next: Preview your labels link at the bottom of the
Mail Merge helper below Step 4 of 6.
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21.)
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Your labels should now appear laid out properly with the address information from
your list.
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22.)
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Click on the Next: Complete the merge link at the bottom of the
Mail Merge helper below Step 5 of 6.
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23.)
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Click on Print. or Edit Individual Records.from
this step (Step 6 of 6). (Clicking Print from
the top toolbar will not print all labels. Clicking Edit Individual Records...
will open a new document of all the labels, save this to print from at a later time.)
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24.)
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Save the document to avoid repeating the importing steps every time you need your
list.
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